Thank you for your interest in the 2021 City of Edmonton Festivals & Events COVID-19 Recovery Grant Program. The City is now accepting applications.

Steps for application

  1. Read the grant information below
  2. Check to see if your event is eligible
  3. Determine what you need funding for and if it fits the application criteria
  4. Prepare your application answers and all necessary documentation
  5. Apply by completing the online form and emailing your signed Declaration to EventsCOVIDRecoveryGrant@edmonton.ca
  6. If you have any questions or concerns, email EventsCOVIDRecoveryGrant@edmonton.ca or call 311

 

Grant Information

About the Grant
  • Local Edmonton festivals and events drive diversity, culture, recreation, and economic development in our city. The COVID-19 global pandemic has had a momentous impact on these activities. In order to support the recovery of this important sector, the City of Edmonton created a grant program for festivals and events to encourage their return by offsetting additional costs as a result of COVID-19 and continue to build and inspire our community through vibrant experiences bringing people and visitors together again. 
  • Grant funds can only be used for the purpose outlined in the grant application. Please see the FAQ below for examples of how funding may be used.
  • You are required to submit a final report to the City upon the completion of your event.
  • The City may change or clarify the grant criteria at any time to be responsive to the needs of organizations. Updated information will always be found on this webpage.
  • Timely access to funds is important. We will do our best to process the applications within two weeks of receiving them.
  • Funding to successful applicants will be in the form of an EFT (electronic funds transfer) or cheque, which will be mailed to the address that you have provided.
  • We have a limited budget and are unfortunately unable to support every application. To improve your chances of success, please ensure that you’ve completed all sections of the form and added sufficient detail about how you intend to use the funds.
  • Funding decisions made by the City are final and cannot be appealed.

The City reserves the right to audit applications and projects that receive funding. You may need to provide additional information to verify the funding was used for the intended purpose outlined in your application.

Eligibility

In order to be eligible for the 2021 grant, your festival or event must be:

  • Held between July 1, 2021 and March 31, 2022 
  • An outdoor event located on City of Edmonton parkland, public open space, or road right of way
  • Held in-person with an attendance of 50 people or more
  • Open to the public to attend (free entry or participation fee / charitable donation), or a not-for-profit, ticketed, spectator event (such a concerts or performances) 
  • Produced by an organization (not an individual) that:
    • Undertakes their work primarily in Edmonton, or has a history of significant activity in Edmonton when they also work elsewhere 
    • Is in good standing, and not in arrears with the City of Edmonton
  • Insured with a minimum of $2M in general liability
  • Held in compliance with all public health requirements, restrictions and guidance imposed by the City of Edmonton, Alberta Health Services - Environmental Public Health (AHS-EPH), and Alberta Health - Chief Medical Officer of Health (AH-CMOH)
  • Held in compliance with all other permitting or licensing requirements as necessary (Edmonton Fire, Development Services, AGLC: Alberta Gaming, Liquor and Cannabis, etc)

Additional eligibility is available for:

  • Arts and performance events (indoor)
    • Arts & performance organizations, hosting events that have an established funding relationship with the Edmonton Arts Council and that professionally compensate Edmonton artists and arts workers
  • Sport and Active Recreation events (indoor and outdoor)
    • Sport and Active Recreation, and Active Living events
  • Not for profit Events that are attracted through partnership with Explore Edmonton

Grant funding awards will be considered for eligible events only. 

Eligible events may include but are not limited to: 

  • Organized runs, walks and other sporting events
  • Cultural and historical celebrations and observances
  • Concerts, performances, and music festivals
  • Food, arts, and cultural festivals 
  • Parades and processions
  • Sport and Active Recreation events / Active Living events
  • Not-for-profit events attracted through partnership with Explore Edmonton.

Ineligible festivals/events and organizations include, but are not limited to:

  • Private Events 
    • Examples may include, but are not limited to: weddings, graduations, showers, celebrations of life, potlucks, awards ceremonies, roasts, local sports tournaments or ‘meets’
  • Virtual events
  • For-profit venues
  • Attracted / bid events receiving funding from the City of Edmonton and/or Explore Edmonton
  • For-profit, ticketed spectator events (e.g. for-profit concerts or professional sporting events) 
  • Events intended to raise funds for specific individuals
  • Film productions
  • Protests / rallies / demonstrations / marches
  • Markets (including farmer’s and seasonal markets)
  • Block parties or play streets
  • Promotional or marketing activities (i.e. product demonstrations, merchandise sales, launches, etc)
  • Events that require membership to observe or participate in
  • Services/activities of faith organizations
  • Government or government agency, post secondary institutions, or political parties
  • Performances, exhibitions or activities that promote or incite racism, hatred or violence
  • Festivals and events not held in the city of Edmonton
Preparing Your Application

Before you begin your application, consider and have ready the following details:

  • Applicant name and contact information
  • Organization name and mailing address 
  • Information about your organization: Is it not-for-profit/charitable or for profit? Are you accessing any other funding through the City of Edmonton, or Provincial or Federal Governments?
  • Grant criteria: Applications must meet the program’s core criteria in order to be considered for a grant. Grant funding awards will be considered based on an established formula and criteria such as:  
    • Event size, scope, and scale (including expected attendance and location capacity)
    • Number of events proposed that will take place between July 1, 2021 and March 31, 2022
    • History of the event in Edmonton
    • Benefit to the public (cultural, recreational, or charitable significance)
    • Public Access (free versus charged/cost to participate)
    • Not-for-profit, charitable, or for-profit organization status
    • Funding need (those organizations with sufficient funds to host the event without municipal support)
    • Receipt of funding from other City of Edmonton sources (other than the Edmonton Arts Council grants)
    • Total number and location of events, to distribute around City of Edmonton Wards
    • Order of application
  • Funding may be used towards production costs such as:
    • Enhanced or modified programming elements such as:
      • Relaunch celebrations 
      • Programming with a primary focus on bringing community members together
    • Enhanced or modified event operations such as :
      • Temporary or enhanced infrastructure and/or equipment required to support the safe delivery of the event (additional seating, larger tents/canopies)
      • Additional set-up, rehearsal or strike time (i.e. staffing, artist costs, rentals)
      • Additional staffing/volunteers to implement health and safety protocols 
    • Supply expenses specific to COVID-19 health and safety protocols, such as:
      • Personal protective equipment
      • Sanitizing materials
      • Additional cleaning requirements
      • Health screening infrastructure
      • Attendance registration systems or equipment
  • If you receive a grant, how do you intend to use the funds? Be specific and concise: How will spending the money in this way align with the criteria listed above? Please note that the City will use this description to evaluate your project against the program’s criteria  (500 words or fewer). 
  • Considering these types of costs that grant funding may be used for, what is the total estimated production cost for your event(s) taking place between July 1, 2021 and March 31, 2022?
  • Information about your event: Event name, event description, start and end date, location, anticipated attendance, purpose of the event, number of years the event has occurred, is registration required to attend your event? Is there a registration fee or fundraising minimum to participate in your event? 
Evaluation
  • All applications in an intake period will be evaluated by City staff for completeness, alignment with the program objective and core criteria, and to ensure that the application meets eligibility requirements.
  • Each applicant will receive an email acknowledgement of their grant application.
  • Notification of the grant decision will be received within two weeks of the submission of a complete application.
  • Successful applicants will receive funds no sooner than 30 days prior to the event (with the exception of 2022 events).
  • Applications will be assessed based primarily on the contents and information submitted in the application.